Set-up auto-reply (out of office) – Microsoft Support

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
In Outlook, create a new email message. · Enter a subject and message body for your out-of-office template. · Select File > Save As. · Give your template a name. Office Outlook and later versions · Select the File tab in the Ribbon, and then select the Info tab on the menu. · Select Manage Rules &.
 
 

Send automatic out of office replies from Outlook

 
Office Outlook and later versions · Select the File tab in the Ribbon, and then select the Info tab on the menu. · Select Manage Rules &. In Outlook, create a new email message. Enter a subject and message body for your out-of-office template. Create a template for your out of office replies. Set up an automatic reply. Select File > Automatic Replies. Automatic replies. Note: For Outlook choose Tools > Out of Office Assistant.

 

Microsoft outlook 2010 out of office setting free.Send automatic out of office replies from Outlook

 

If you want to see tasks on the day that they are due, arrange by Due Date. If you receive a lot of messages or are easily distracted by the notification sound that plays for incoming messages, we recommend turning off the following options:.

The new mail pop-up alerts. To change these settings, select the File button, select Options , and then select Mail. Categories in Outlook allow you to manage items in many different ways. There are three main types of categories that we recommend creating:. For example, they can help you more easily identify what you can do now and help you group similar tasks so that you can do them all at once.

Each of your direct reports and your manager for items that you want to review the next time you meet for example, a category named Manager. Each of the major locations or types of activities that you do, so that you can perform bulk actions a useful part of managing your tasks , for example:.

Commute for tasks that you can do on the way home from work. Email for tasks that involve email messages, meetings, or any other aspect of Outlook. Meeting for items that you need in order to prepare for a meeting. Offline for tasks that take you away from the computer, such as making a copy of a document. Online for tasks that you can accomplish only online or through a Web browser. Read for tasks that involve just reading — not responding.

Waiting for messages or tasks for which you are awaiting a response, but there is no explicit next action for you. Note: Using the symbol makes the categories stand out in your category list. Marking before certain categories helps to keep these categories at the top of your category list and reminds you of where you should be when you are performing this task for example, Phone is “at the phone”. Each important topic or project so that you can easily find messages on a given topic — especially if there is no word in the body or subject of the message that would make it appear in a search.

You can apply multiple categories to a single item — as opposed to filing, where items can live in only one folder at a time. For example, an important message that you want to discuss with your manager before you respond might be categorized with both the Email category and the Manager category. As you will see, categories help messages and tasks stand out in your To-Do Bar, make searching more efficient, and help you get ready for meetings.

Note: Be very careful about categorizing your outgoing messages — your recipients might be able to see your categories.

Quick Steps give you the ability to perform multiple actions in one click. They are a useful tool to help you keep a clean inbox and to generally be more efficient at using Outlook. Any time you find yourself repeatedly doing the same steps in Outlook, try creating a Quick Step.

For more information, see Automate common or repetitive tasks with Quick Steps :. In addition to Quick Steps listed above, depending upon your job and your general day to day activities, you might want to create the following types of Quick Steps:.

You categorize many of your messages before you file them to help you find them later. Create one per category you use often. You are flagging things for different dates, such as Tomorrow, This Week, etc.

Create one per flag you use often. You use a few categories to help you understand what context your tasks are. Example: Read: Flags for tomorrow, categorizes with Read category. You receive some messages from Contact Groups in your Inbox due to rules, inadvertently. Example: You have a rule to file all messages from Contact Group foo into a folder, unless it has the word bar anywhere in the body. After you start creating Quick Steps, you will find that there might be other ways that you can optimize the number of clicks required to get something done.

Whenever you find yourself doing the same thing repeatedly, try creating a Quick Step. And as projects change, update your Quick Steps so that they are only the things you really do. Once you set up your system, you are ready to begin managing incoming messages. By making your Inbox the central place for receiving important messages, you can go through it with the confidence that each item is something you need to deal with.

If you need to do it, but it takes longer than two minutes including reading , defer hold off on it. If you need it as reference even if you have decided to defer it , move it into your reference folder.

The goal is to reduce the number of times you touch each message. If you never want to receive another message as part of this conversation, ignore it.

For example, many messages can be responded to in two minutes or less. But if a message takes longer than two minutes to deal with, defer it. To get a sense of what two minutes feels like, try timing yourself. File it in one of your reference folders for example, 1-Reference using a Quick Step. To keep a record of the things that you have done, especially for the purposes of reflection around the time of annual reviews or for preparing reports, use the Done Quick Step, which also marks messages as completed.

Sometimes you receive a message that is really meant for someone else to deal with. In these cases, reply and include the person you’re delegating the message to on the To line. If you find you’re doing this often, consider creating a Quick Step that replies and adds the delegated person to the To line. If you want to follow up later, flag it for yourself before sending.

In your To-Do Bar, mark the task with the Waiting category. If you will need to refer to the message more than once and you want easy access to it, drag it to the Later group in the To-Do Bar. If you find that you are repeatedly applying the same categories and flags, create a new Quick Step that flags, categorizes, and files. Once an item has been flagged, it will appear in the To-Do Bar. By flagging it and filing it into your reference folder, you have processed it, and now you can move it out of your view.

Change the name of the task by selecting it in the To-Do Bar or right clicking on it and selecting Rename Task. You can also add a category to help you see at a glance where your next action is.

A quick glance at your To-Do Bar with categorized tasks lets you know what is immediately actionable Office , which tasks you are waiting on other people for Waiting , and what you will be meeting about Meeting. After you process your messages, you can tackle your task list.

This is when you respond to those messages that you have deferred. A good example is a message with instructions.

File these messages in your reference folder 1-Reference by selecting your Reference Quick Step. Adding a category will make the message easier to find later if you need it for example, Project. Do this before filing with your Quick Step. After you finish processing your messages, you should have a clean Inbox and can switch your focus to your calendar and tasks. This includes:. As you review your calendar and your task list, be realistic about what you can accomplish.

Sometimes that means saying no. Here are some ways to gain back time by saying no:. Send messages to let people know that you are working on a response and make sure to flag it for yourself on send. The reality is that if you have a day filled with meetings, you have less time to complete tasks and write messages, so move tasks to other days. As you go through your calendar and tasks, inevitably you will start thinking of more things you need to do.

Here are some ways to create tasks in Outlook:. If you are in a meeting, take notes in OneNote. Flagged items in OneNote appear in the Outlook task list. Add tasks as they come to you by typing in the Type a new task box in the To-Do Bar or in the top of Task list, in a blank space in the Daily Task List, or by selecting New Task in the ribbon. Clean out tasks that you don’t need to do. For flagged messages that you want to keep, select Remove from List , otherwise, just Delete.

Make tasks more actionable by changing the task subject of a flagged message. To change the task subject, select the item in the To-Do Bar and type a new subject or right click, and then select Rename Task. Only the subject you see in your task list changes. Create and assign color categories to help you identify where you need to be to take the next step and to make some tasks stand out.

Rearrange your tasks to group together similar tasks, such as tasks with the same category. To move a task, select the task in the task list and drag it. In this way, you can work on similar tasks together. For tasks that will take some time, drag the tasks onto the calendar to set aside time to get these tasks done. The process of managing your task list shouldn’t take over your life! As part of good time management, you need time to deal with your messages, manage your appointments and tasks, and reflect on what you have to do.

You can schedule this time for yourself with regular appointments and meetings on your calendar. Your calendar should be treated as your real plan for your time — if you have scheduled it, then that is what you are committed to doing at that time.

Deal with your messages. Setting aside time to deal with messages is especially important if you receive a lot of messages. Even if you have rules set up so that only the important messages appear in your Inbox, you still need time to deal with those messages. Tip: When processing and reading your messages, remove visual clutter by minimizing the Navigation Pane and To-Do Bar by selecting the Reading button in the status bar.

To go back to everything open, select Normal just to the left of Reading. Do a daily and weekly review of your tasks and appointments. Look at your calendar and tasks, and evaluate your appointments and tasks against your priorities.

If you have a busy calendar, this is the time for:. Reflecting on what you’re doing, whether it’s a valuable use of your time, and whether you’re setting the right priorities. Meet regularly with your manager. Regular meetings with your manager can help you explain what you are working on and reset priorities where needed.

To set up a regular or recurring meeting, select Recurrence. Looking at the whole picture of your time and your tasks will help you to prioritize important work over less urgent tasks. Reviewing your past week and upcoming week is also a useful way to help you prepare for a weekly meeting with your manager or help you prepare a status email message.

After you have processed your messages, the best place to do work in Outlook reply to messages and so on is in Tasks. As you go through your task list and your calendar, do similar tasks together.

For example, if you have only a few minutes, make all of your phone calls if you have just a few. Tackle energy-intensive tasks for some, that might be responding to messages when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower.

By “bulk processing” your tasks, you will make progress on all of your projects simultaneously. To do this, select the Arranged By heading, and then select Categories. Note: If you have tasks that are blocking other people from getting their work done, do those tasks first. As you finish your tasks, mark them complete.

Outlook keeps the list of your completed tasks automatically. This can be a useful summary of what you’ve accomplished. If you don’t need to keep a record of the task or the message, delete it or clear the flag. If you have a lot of work to do, consider going offline to stem the tide of incoming message distractions.

When you switch between working online and offline, all email accounts within your Outlook profile are changed. If you want to find a message from a particular person, select the Search box in any folder, and then on the Search tab, select From.

Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. All search terms are additive, so if you want to find a message from someone with attachments, select the commands on the ribbon From , Has Attachments to build your search. In these cases, start by searching in any folder Inbox , 1-Reference , etc. If you suspect that what you are looking for might be in an accepted meeting request and therefore is on your calendar , try selecting All Outlook Items.

If you find that you are often performing searches across your whole mailbox, you can set the default search scope to always search across all folders by going to the Backstage view. Once you have found the item that you are looking for and are ready to move on to your next task, select the close icon next to the Instant Search box or on the Search tab, in the Close group, select Close Search.

Make your subject descriptive and action-oriented. Bold people’s names when asking questions. Use a signature when appropriate, but keep your signature simple, short, professional, and if possible, free of graphics. If you are on an email conversation that has more than ten messages without a resolution, consider setting up a meeting to discuss the issue. With the message selected, on the Home tab, in the Respond group, select Meeting. Acknowledge messages that require a more extensive response.

If you are too busy to respond with a full answer right away, let the sender know that you are looking into the issue and will respond by a certain time or date. Flag it for yourself to do later. Use High Importance sparingly. If you are asking a question and there are several people who could respond, choose just one person rather than sending your question to a group. When you take these three steps, you know that your next action is to send another message or watch for a response.

Tip: Reminding yourself to send another message is often more effective than flagging the message for your recipient. Similarly, when you promise to do something in a message, flag it for yourself so that you have a task in your To-Do Bar to remind you. Don’t send a message when you are angry. Better to write it, save it to your drafts folder, and come back to it later. Don’t send a follow-up message less than a day after the first message.

If you don’t hear back in a timely manner, try using the phone or a messaging app such as Microsoft Teams. Don’t use read receipts or delivery receipts on every message you send. Use them only if you are unsure whether your recipients will receive the message.

Don’t attach flags or high importance to every message you send. Your recipients will learn to ignore them. Don’t send attachments — send links instead. This rule applies especially to meeting requests, where attachments can contribute significantly to server quotas. Don’t expand distribution lists. Expanding distribution lists makes messages harder to read and causes them to go into the wrong mail folders for people using rules.

Don’t write something you wouldn’t want everyone in your company to read. You never know where your message might end up. If you need more information or are investigating the issue separately, respond to the whole Contact Group to let everyone know that you are responding and then reply to the individual separately. Make sure to respond to the Contact Group after the issue is resolved with the resolution.

In this way, the resolution can be referenced by other people on the Contact Group. If someone sends a message to a Contact Group that you are a member of and the message would be better answered by someone else or another Contact Group, do the following:. Rather, leave the Contact Group on the To or Cc line. If you are transitioning to a new role and find that you are redirecting people regularly, set up a Quick Step.

Adding inline comments to a message that you receive is a convenient way to answer questions and respond directly to issues. In your message, mention that you are commenting inline.

For example, include “See additional comments below. If you only want to comment on a small part of a longer message, copy that section of your message into your response, using a different color and prefixing the quote with quotes, and then type your response. Use the Bcc feature to remove extra people from an email conversation when you deem that they no longer need the extra email or if the conversation topic has changed.

For example, if you are one of five people who receive a question and you want to answer it, move the other four people to the Bcc line and write something such as ” Bcc’ing Joe, Jeff, James, and Jennifer. Here’s the answer… ” Future messages will then be between only you and the original sender.

The Bcc recipient might not realize that he or she has received a Bcc and might respond to everyone, exposing that he or she received a Bcc message. This might come across as sneaky behavior on your part. Rather than using Bcc to inform a third party of an issue, forward the message after you send it. Only invite people who need to be involved. Each additional person you invite to a meeting adds to the complexity of the meeting, making it harder to control. On the other hand, if a decision needs to be made, make sure all of the key stakeholders are present, or the meeting will be a waste of time and resources.

Use the Scheduling Assistant to view all meeting attendees availability. A pair of lines and a highlight show the proposed start and end of the meeting. To view the Scheduling Assistant when composing a meeting request, on the Meeting tab, in the Show group, select Scheduling Assistant. The Room Finder pane contains suggested times for the best time for your meeting when most attendees are available. These groups can also include rooms, which can make it easier to find an available room to meet in.

In Calendar, in the navigation pane, scroll down to the list of calendars and right-click My Calendars. Not everyone has a phone, an online conferencing app, or the proper electronic meeting software and equipment. Tip: If you are traveling to the meeting location, schedule travel time on your calendar before and after the meeting. If all of the attendees are connected to your corporate network, put the documents on a SharePoint site or on a shared network drive.

Meeting is your central spot for agenda items. Create a single task, mark it with the Meeting category, and set the Start Date or Due Date to the date of your meeting. As the meeting date approaches and discussion points come up, add comments, bullets, and thoughts to the task as they occur to you. This task will become your agenda for the meeting. If you want to discuss a set of messages or just one message….

If you have a message you want to discuss at a meeting, flag that message for the day of the meeting and mark it with the Meeting category. If you have more than three messages to discuss, don’t flag each one because they will pollute your task list. Instead, create a new task with the name of the meeting; right-click and drag the messages to the task copying as you go.

Mark this task with the Meeting category. If you are collaborating with other people or just need more room for your thoughts, consider using a OneNote notebook, which can be shared either through a SharePoint site or on a local server. OneNote provides a richer note-taking experience than Outlook tasks.

The tool that you use to collaborate during a meeting depends on the location and access of your participants. If you are collaborating on a document and everyone is in the same room, use the Track Changes and Comments features in Word. If you are presenting and some people are remote, use an online meeting and the chat features of Microsoft Teams or for less formal meetings, join everyone using a Microsoft Teams group chat and share your desktop or a second monitor.

If you want to collaborate in a more ad hoc fashion, you can use OneNote to take notes together in a single notebook. If you are taking notes or minutes for the meeting, you can also use OneNote to insert meeting details from Outlook into your notes. After the meeting, you can send your notes to the attendees as a message. When a series of meetings has run its course, rather than cancel the meeting, which will remove all historical instances of the meeting, change the recurrence pattern to end on the last occurrence of the meeting.

To do this, select the Recurrence button and change the end date. You might not need to share your calendar, because everyone in your organization can see when you are free or busy but not necessarily see the content or subject of the meetings and appointments.

However, you can easily share your calendar with your team if you want them to be able to see all of your meetings and appointments. You might want someone else to manage your calendar on your behalf, for example, an assistant who can accept or decline meetings for you. In that case, you can delegate your calendar. Having more than one delegate can cause errors in your calendar.

Create a SharePoint calendar for group activities that everyone has access to, rather than sharing your calendar. For example, create a calendar on a SharePoint site to keep track of the group’s vacation schedules. Note: Whether your calendar is shared depends on the version of Microsoft Exchange Server your system is running and how your administrator has configured the server. See what’s new in the January update, Version Build All your encryption options in one place. Build in time between back-to-back meetings.

Give attendees time to catch their breath or travel between locations by setting meetings to end minutes early by default. Instead of adjusting Zoom each time, you read a message, choose a default setting to use for all your messages. Reserving a room just got easier. Look for a conference room using more than one room list — and switch lists without losing room you’ve selected. People Suggestions in Schedule Assistant. See recommendations for attendees to add when you schedule a meeting.

No more switching back and forth between the Scheduling Assistant and the To line. Stop seeing reminders for past events. See what’s new in the September update Version Build Your ribbon icons have a new look. Don’t worry, everything works the same. Plus all of the icons look great on screens of all sizes. See what’s new in the August feature update, Version Build Turn off forwarding for a meeting. Prevent attendees from forwarding your meetings to others.

Just go to the ribbon and click Response Options. See what’s new and improved in the June feature update, Version Build One-click fixes for accessibility issues.

The Accessibility Checker is better than ever with updated support for international standards and handy recommendations to make your documents more accessible. Bring visual interest to your documents, worksheets, and presentations by inserting Scalable Vector Graphics SVG that have filters applied to them. See what’s new and improved in the May feature update, Version Build Need to schedule a meeting across time zones?

Add multiple time zones to your calendar to easily see everyone’s availability and pick a time that works for all. We heard you! Sharing your calendars is simpler, and calendars shared from Outlook Desktop are now also available in Outlook Mobile. Stay productive and remain timely in the office and on the go! See what’s new and improved in the April feature update, Version Build When multitasking is in order, let Outlook read your email messages aloud.

Now you can keep up with your email while doing other tasks, too. Mark emails as read when deleting. If your Deleted Items folder includes unread items, there’s now a quick fix to make sure all deleted messages are marked as read. Set your reminders to pop up over the windows you’re working in. If you prefer something more subtle, Outlook will flash in the taskbar to get your attention.

See what’s new and improved in the March feature update, Version Build Create a group with fewer clicks. Creating a group is easier than ever. Just provide the basic information and we’ll take care of the rest. Not using Focused Inbox? We’ve brought back sorting options and the Unread filter above the message list. Check out another recent feature below. Try Left-Click for Writing Suggestions. Discover additional options like Add to dictionary, Show context, Synonyms, and more.

Become an Office Insider and get early access to the latest Office innovations. We’re continuously hard at work on exclusive monthly upgrades and new features for Microsoft subscribers. Use the left-click to view the new card design and discover other options lie Add to dictionary, Show context, Synonyms and more.

Dictate your Messages with Voice Commands. The new dictation toolbar, voice commands, and auto-punctuation make composing messages with your voice fast and easy.

Dictate your Documents with Voice Commands. The new dictation toolbar, voice commands, and auto-punctuation make creating content with your voice fast and easy. Block Senders From Sending you Mail. If you are receiving unwanted messages, you can block the email address to stop receiving mail from the blocked email address. View messages from your Yahoo account in Outlook for Mac. Add your Yahoo account in Outlook for Mac to view all your mail, calendar events, and contacts in one place.

One-click Writing Suggestions. Apply writing suggestions with a single click. Editor corrects spelling and grammar and gives you ideas for refining your writing. Check out the new experience across Mail, Calendar, People, and Search. Quick Action at Your Fingertips. Actionable Messages allow you take quick actions like approving, filling a survey, right within your email. From Outlook to OneNote in just one click. With the click of a button you can save your Outlook messages and meeting notes to a OneNote notebook.

Use it as an archive or as a convenient place to stash your stuff. Share attachments from your cloud files. Key details for your contacts. Select a contact’s name in a message or calendar event to see their photo, phone number, email, org chart, and more. There’s nothing new in Version 2. Jump-start an email reply with one tap. Now you can give those tired thumbs a rest and start your email response by tapping a suggestion.

Read on to see what’s new in version 2. Outlook for iOS Now Supports. ICS Calendar Attachments. We’ve added support for. ICS file attachments that allow you to add events you receive as messages to your Outlook Calendar. Play My Email on Outlook for iPad. You can now turn on Do Not Disturb During Events so that you can silence mail notifications and focus on being present for all your events. Use suggested replies with meetings. Send a quick reply to messages about events using suggested replies like schedule a meeting or send your availability for a preferred time to meet.

Dictate Your Document in Many Languages. Use Play My Emails to stay caught up on emails from multiple accounts at the same time. Car mode is a full screen experience designed to improve safety while driving. To avoid interfering with people just wanting to check their emails while stationary at a traffic light for example auto-play is cancelled if you interact with the app within those 4 seconds. Sync contact subfolders as category labels. They are labeled with a contact category based on the name of the original contact subfolder.

Come rain or shine, be prepared for the week ahead! Weather in Outlook gives you the latest weather information on your calendar based on your current location. Go to your Calendar settings to add weather to your Outlook. Choose a theme from a variety of colors available to personalize your app.

Give your thumbs a break and use voice commands to speed up everyday tasks such as initiating a call. Available for eligible accounts in English in the United States. Toggle Email to Light Mode. Schedule Meetings When Everyone is Available. When scheduling a meeting with colleagues, Outlook automatically provides time suggestions that makes it easy to find a time that works for everyone.

Delegates can now add other mailboxes and grant permissions from Outlook mobile, allowing them to send email on behalf of that mailbox. Ask Cortana to read your recent messages aloud on your phone. You can also ask Cortana to flag, archive, delete, and skip messages. WatchOS 7 enables Outlook to introduce new complication improvements for mail and calendar. The mail complication will also display how many unread messages you have in your Outlook Focused Inbox.

Handwritten text converted automatically on iPad. With iPadOS 14 and Apple Pencil, Outlook users will be able to hand write their emails and their handwritten message will be converted to text automatically with Scribble. Book a Workspace in Outlook.

Like how you’d book a conference room, you can now book a workspace in Outlook. See the availability of workspaces in your building and book a seat.

Open Multiple Outlook Windows on iPad. This means that you can open Outlook and Edge to copy and drag text and links to your email, helping you create and send compelling and informative emails. Microsoft introduces the ability to drag and drop files and photos into Outlook.

For example you can open your Photos app at the same time as Outlook for iOS on iPad to drag and drop a selection of pictures as email attachments, such as receipts to be emailed to your expense management solution.

You can now create tasks in Outlook! To follow up on an email, just create a task from it. To add due dates and reminders, use the To Do app. The button to start composing a new email and creating a new event has moved from the top right of the screen to the bottom right, and is a floating button.

Outlook has a New look on the Apple Watch. Get from email to a meeting faster! Outlook now suggests that you create a meeting or send availability when we detect emails related to scheduling. Online meetings go beyond Skype and Teams. Now you can create and join meetings from the third party provider your company uses, like BlueJeans, WebEx, and Zoom.

Once this feature is enabled by your administrator you’ll see an option to add the online meeting information when creating an event. Search gets spelling options. Outlook suggests an alternative keyword so you can find the information you’re looking for without having to re-enter your query, typo free. Read on for features available to you now! When you receive a message that can be answered with a few words, Outlook suggests responses, swipe to accept it.

Identify messages from senders outside your organization. Outlook is making it easier to identify emails from senders outside your organization to protect against spam and phishing threats. Use voice commands to forward messages and events. Get from email to meeting faster. Outlook now suggests you create a meeting or send availability when it detects messages related to scheduling.

Use voice commands to make calls. To follow up on an email, create a task from it. They will be labeled with a contact category based on the name of the original contact subfolder. Outlook for Android now gives you the ability to choose a different colored theme for personalization. Find new recommendations under Search. Now you can find recently recorded meetings and SharePoint posts in the Recommended section on the Search tab.

Select the header of the Recommended section to bring up a vertical feed with more recommended documents, meeting recordings, and other personalized content. Book a workspace in Outlook. Sync events on all your calendars. Want to sync events between Outlook and other calendars on your Android device? Outlook for Android now supports two-way calendar sync for Microsoft , Office , and Outlook. Events created in other calendar apps Samsung Calendar, Google Calendar, etc.

Personalize your inbox experience. Download Teams before your meeting. Avoid last minute downloads and delays and get Teams on your device before your meeting. Outlook now prompts you to download Teams when you create an online meeting that requires Teams. Browse photos with Gallery. Looking to highlight that perfect photo? Give Gallery a try – a new and immersive image browsing experience built right into the camera. See the most relevant messages in Outlook with Top Results.

When you search for something, you will see the Top Results at the top of the search result list. See search results for contact info – like someone’s phone number, email address, or office location – right in Outlook.

You can now share a file from the Home tab of your Microsoft Office app to your Outlook app. Drag the file from the Home tab and drop it into the compose message screen in your Outlook app.

Outlook now shows you what meeting in your calendar is coming up. You’ll see it at the top of your inbox 30 minutes before the event starts. Silence email and event notifications so you can focus on what matters most. Turn on Do Not Disturb by opening the left navigation pane and clicking the bell icon. Sensitivity labels now available. If your organization uses sensitivity labels when sending emails from other Outlook clients, you’ll be glad to know that you can now apply those same labels to mails you send from Outlook for Android.

Get insights before the meeting. Tired of scrambling for information before or during a meeting? Files and documents relevant to your meeting will now appear in the event description so you’re always prepared. See your mail and act on it, all while on the go. Get the all new Outlook app for your watch today! Two-pane layout for search. Trouble keeping track of group calendars? View your list of Joined Groups in the Calendar sidebar and select on to overlay its calendar with yours.

Create meetings and appointments in group calendars. Add a location to your meeting invites. Improve the security of your emails. New layout for larger screens. Check out the three-pane layout and flexible reading pane. Plus, on the Samsung DeX station for PCs, open as many windows as you need and enjoy optimized keyboard and mouse support.

Using Outlook on a Samsung Note device? Use your S Pen to hover over mails, attachments, events, and more to take a sneak peek and perform quick actions. Add a Hotmail, Outlook. With new POP3 support in your favorite email app, it’s easy to add accounts to Outlook! Just go to Settings and follow the prompts. Got recurring events? With the click of a button you can update the meeting time for every event in a series.

When an invitee proposes a new meeting time, accept, reply, or edit the proposal directly from Outlook on your phone or tablet.

No need to go to your laptop to propose a new time for a meeting or event. Now you can do it right from your phone! Bring some color to your calendar. Custom colors and categories you defined in other versions of Outlook are carried over to the Outlook calendar on your Android device. No extra setup required! Shared mailboxes make teamwork easier. Easily stay up to date with team activities even when you’re on the go. A shared mailbox lets you read and send team emails and view shared calendars while on the go.

More info in the people card. If you’re using Outlook to manage your work emails, you can now get more information about your contacts, such as their reporting structure. Take action without leaving your Inbox. No need to switch apps when you get an email that requires action. Take care of business right from your Inbox. In a hurry? Let Outlook suggest a reply to your email message. Accept the suggestion as written, or edit it to reflect your unique voice.

When you tag someone as a favorite, you gain quick and easy access to all your email conversations with them. Set your Outlook notifications to notify you only when you receive emails from your Favorite People. When creating an event, make it a Teams meeting and invite those who aren’t in the building to participate. Act on a single message in a conversation.

Mark single messages as read or unread, or flag or unflag them, within a conversation. Just tap the three vertical dots on the message card to take the desired action. Add contacts with a simple scan. Use your camera to scan the business card of your new contact. All the contact information is saved to Outlook automatically. Looking for an event? Your Calendar events show as part of your search results so you can keep track of your busy life while on the go.

When you schedule a meeting, you see a list of conference rooms you have booked in the past and their availability. Get Started. What’s new in Outlook for Microsoft Latest updates for Outlook for Windows There’s nothing new in Version Keep your important messages visible Pin your messages to see them at top of your message list, making it easier to track or serve as a reminder. Want new features first? More about releases When do I get new features? Previous releases.